Original boarding passes/coupons must be submitted with your claim
All reimbursement requests must be accompanied by the purchase receipt for the ticket (this will be an e-ticket receipt in most cases)
The cost of advance seat selection is not a reimbursable expense
Accommodation
Original hotel bills/folios must be submitted, and must show proof of payment
Food and Beverage
Original itemized restaurant receipts are required for all claims
Credit card receipts must be accompanied by original restaurant receipts
The names of all diners present must be written on the back of the restaurant receipt
When groups of employees dine together, the most senior employee should pay the bill
Per diem meal allowances may only be claimed for expenses funded by external agencies (except agencies or ministries of the Government of Ontario), and where there is prior supervisor and/or departmental approval
Taxi
Original receipts are required for reimbursement – These can be obtained by asking the driver, and normally include the date, starting address, and destination
Foreign Currencies
Where foreign currencies or more than one currency are involved, claim all expenses in the original currency – DO NOT perform currency conversions prior to submitting your claim
If charges paid in foreign currencies are charged to your credit card, they may be reimbursed at the rate calculated by your credit card company, provided that a statement including the charges is submitted
Other
Expense reimbursements for conferences attended outside of Toronto must include either a copy of the confirmation of registration, or a screen-print of the conference website including the name, dates, and location of the conference
More detailed information on the University’s Policies on Travel and Other Reimbursable Expenses can be found at here.
